## Frequently Asked Questions

### 1. What is the process for an international delegate to attend the 2026 IAEA conference?

The process to attend the conference is as follows:

1. Check if you require a visa to travel to Canada for the conference by reviewing the document here. The 2026 IAEA is officially registered with the Immigration, Refugees and Citizenship Canada (IRCC) (Government of Canada). The IRCC has issued a Special Event Code for visa applicants to use while applying for their visa. Please e-mail us at info@iaea2026.org to obtain the code.
2. If you require a visa, you may need to submit the following:
   - An invitation letter from the conference host. To receive a personalized invitation letter for this purpose, e-mail info@iaea2026.org with your name, title, organization and address.
   - A confirmation of registration for the conference. On the conference website, www.iaea2026.org, click the “Register Now” button to complete this process.
   - A confirmation of hotel accommodation. On the conference’s website, www.iaea2026.org, click the “Book Your Room” button to complete this process.
   - If any other documents are required, please let us know by e-mailing info@iaea2026.org. We are here to support you throughout your travel arrangements.

If you require information on sponsoring, advertising and exhibiting at the conference, email us at info@iaea2026.org.

### 2. Where can I find instructions on how to obtain a Canadian visa?

Check if you require a visa to travel to Canada for the conference by reviewing the document here. The 2026 IAEA is officially registered with the Immigration, Refugees and Citizenship Canada (IRCC) (Government of Canada). The IRCC has issued a Special Event Code for visa applicants to use while applying for their visa. Please e-mail us at info@iaea2026.org to obtain the code.

### 3. How do I get a personalized invitation letter for my visa application?

Please e-mail us at info@iaea2026.org with your name, title, organization and address. We will be more than happy to provide you with a personalized invitation letter for the conference.

### 4. Is there a discounted rate for hotel accommodation?

Yes. We have negotiated a discounted rate for a block of rooms at the conference venue hotel and additional hotels nearby. Please note that there are only a limited number of rooms blocked at the conference venue and at additional hotels. For reference only, below are the discounted rates in Canadian dollars that will appear when you click the link for each of the hotels. For your convenience, we have also provided the conversion in U.S. dollars (USD), which is based on rates as of January 12, 2026.

Hotel | NEGOTIATED RATES PER NIGHT | Booking Link
--- | --- | ---
Without Tax (CAD) | With Tax (CAD) | With Tax (USD)
Marriott Downtown Address: 525 Bay Street, Toronto, ON M5G 2L2 Located at the conference venue. | C $359 | C $439 | US $315 | Link
Hyatt Regency Address: 370 King Street West, Toronto, ON M5V 1J9 About a 25-minute walk from the conference venue. | C $359 | C $439 | US $315 | Link
Yonge Suites Apartment Hotel Address: 209 Yonge Street, Toronto, ON M5B 2R5 About a 10-minute walk from the conference venue. | C $340 | C $415 | US $299 | Link Use Promo Code: IAEA2026
Novotel Hotel Address: 45 The Esplanade, Toronto, ON M5E 1W2 About a 20-minute walk from the conference venue. | C $335 | C $411 | US $286 | Link Email: H0931@accor.com
Pantages Hotel Address: 200 Victoria Street, Toronto, ON M5B 2R3 About a 10-minute walk from the conference venue. | C $319 | C $390 | US $281 | Link
Toor Hotel (by Hyatt) Address: 203 Jarvis Street, Toronto, ON M5B 0E7 About a 15-minute walk from the conference venue. | C $319 | C $390 | US $281 | Link
Doubletree by Hilton Address: 108 Chestnut Street, Toronto, ON M5G 1R3 About a 10-minute walk from the conference venue. | C $309 | C $378 | US $272 | Link
Chelsea Hotel Address: 33 Gerrard Street West, Toronto, ON M5G 1Z4 About a 10-minute walk from the conference venue. | C $299 | C $367 | US $264 | Link
Cambridge Suites Address: 15 Richmond Street East, Toronto, ON M5C 1N2 About a 10-minute walk from the conference venue. | C $299 | C $367 | US $264 | Link
Courtyard by Marriott Toronto Downtown Address: 475 Yonge St, Toronto, ON M4Y 1X7 About a 12-minute walk from the conference venue | C $295 | C $360 | US $259 | Link
Hampton Inn & Suites (by Hilton) Address: 300 Jarvis Street, Toronto, ON M5B 2C5 About a 20-minute walk from the conference venue. | C $295 | C $360 | US $259 | Link Group Code: IAE
Holiday Inn Express Address: 111 Lombard Street, Toronto, ON M5C 2T9 About a 20-minute walk from the conference venue. | C $290 | C $354 | US $255 | Link
Holiday Inn Address: 30 Carlton Street, Toronto, ON M5B 2E9 About a 20-minute walk from the conference venue. | C $279 | C $341 | US $246 | Link

NEGOTIATED RATES PER NIGHT
Marriott Downtown Address: 525 Bay Street, Toronto, ON M5G 2L2 Located at the conference venue. Without Tax (CAD): C $359 With Tax (CAD): C $439 With Tax (USD): US $315 Booking Link: Link
Hyatt Regency Address: 370 King Street West, Toronto, ON M5V 1J9 About a 25-minute walk from the conference venue. Without Tax (CAD): C $359 With Tax (CAD): C $439 With Tax (USD): US $315 Booking Link: Link
Yonge Suites Apartment Hotel Address: 209 Yonge Street, Toronto, ON M5B 2R5 About a 10-minute walk from the conference venue. Without Tax (CAD): C $340 With Tax (CAD): C $415 With Tax (USD): US $299 Booking Link: Link Use Promo Code: IAEA2026
Novotel Hotel Address: 45 The Esplanade, Toronto, ON M5E 1W2 About a 20-minute walk from the conference venue. Without Tax (CAD): C $335 With Tax (CAD): C $411 With Tax (USD): US $286 Booking Link: Link Email: H0931@accor.com
Pantages Hotel Address: 200 Victoria Street, Toronto, ON M5B 2R3 About a 10-minute walk from the conference venue. Without Tax (CAD): C $319 With Tax (CAD): C $390 With Tax (USD): US $281 Booking Link: Link
Toor Hotel (by Hyatt) Address: 203 Jarvis Street, Toronto, ON M5B 0E7 About a 10-minute walk from the conference venue. Without Tax (CAD): C $319 With Tax (CAD): C $390 With Tax (USD): US $281 Booking Link: Link
Doubletree by Hilton Address: 108 Chestnut Street, Toronto, ON M5G 1R3 About a 10-minute walk from the conference venue. Without Tax (CAD): C $309 With Tax (CAD): C $378 With Tax (USD): US $272 Booking Link: Link
Chelsea Hotel Address: 33 Gerrard Street West, Toronto, ON M5G 1Z4 About a 10-minute walk from the conference venue. Without Tax (CAD): C $299 With Tax (CAD): C $367 With Tax (USD): US $264 Booking Link: Link
Cambridge Suites Address: 15 Richmond Street East, Toronto, ON M5C 1N2 About a 10-minute walk from the conference venue. Without Tax (CAD): C $299 With Tax (CAD): C $367 With Tax (USD): US $264 Booking Link: Link
Courtyard by Marriott Toronto Downtown Address: 475 Yonge St, Toronto, ON M4Y 1X7 About a 12-minute walk from the conference venue Without Tax (CAD): C $295 With Tax (CAD): C $360 With Tax (USD): US $259 Booking Link: Link
Hampton Inn & Suites (by Hilton) Address: 300 Jarvis Street, Toronto, ON M5B 2C5 About a 20-minute walk from the conference venue. Without Tax (CAD): C $295 With Tax (CAD): C $360 With Tax (USD): US $259 Booking Link: Link Group Code: IAE
Holiday Inn Express Address: 111 Lombard Street, Toronto, ON M5C 2T9 About a 20-minute walk from the conference venue. Without Tax (CAD): C $290 With Tax (CAD): C $354 With Tax (USD): US $255 Booking Link: Link
Holiday Inn Address: 30 Carlton Street, Toronto, ON M5B 2E9 About a 20-minute walk from the conference venue. Without Tax (CAD): C $279 With Tax (CAD): C $341 With Tax (USD): US $246 Booking Link: Link

Note:

- Negotiated rates for IAEA conference delegates, provided in the table above, are about 30% less than the publicly available rates.
- Each room has the option for single occupancy (king bed) or double occupancy (two queen beds). There is no additional charge for double occupancy.
- The current hotel tax rate includes 8.5% Municipal Accommodations Tax (MST) on the rate, 13% Harmonized Sales Tax (HST) on the rate and 13% HST on MST. Please note that these taxes may change based on provincial and federal laws at the time of booking.

### 5. What are the different payment methods offered when I register?

On the registration portal, you can make payments using your credit card, debit card, a Stripe account or Google Pay. You can also make a payment using wire transfer (SWIFT) from a bank. You will receive an invoice to make the wire transfer payment once you complete your registration.

### 6. When will the guidelines for submission of presentation abstracts be available?

The guidelines for submission of presentation abstracts are available on the conference website: www.iaea2026.org.

### 7. What are the sponsoring, advertising and exhibiting opportunities at the conference?

There are six sponsorship options and six advertising options as outlined in the Sponsoring & Advertising Opportunities booklet that you can find here. All sponsors will receive Exhibit Space to showcase their products and services at the conference. To learn more about these opportunities, please email us at info@iaea2026.org. We will be more than happy to organize a 30-minute virtual meeting to take you through the details and answer any questions that you may have.

### 8. When can I get a template for the poster presentation?

The template for the poster presentation will be provided to all the presenters who have been selected to present their poster at the conference. Notification of acceptance for presenters who submitted abstracts (for paper and poster presentations) is scheduled for April 30, 2026.

### 9. How can I become a member of the International Association for Educational Assessment (IAEA) to be eligible for the IAEA conference membership-registration discount?

Please visit the official IAEA website here to become a member of the association. If you have any questions regarding membership, you can contact membership@iaea.info.

### 10. Is it possible to attend the conference as a participant only, without submitting an abstract for a paper or poster presentation?

Yes, you can attend the conference as a participant only, without submitting an abstract for a paper or poster presentation. All you have to do is to register for the event here.

### 11. If my abstract is accepted, what should be the structure of the paper submission?

For the paper submission (after abstract acceptance), the typical structure includes an introduction, problem statement, methodology (including data collection), analysis, discussion, and conclusion. It would be great if this could fit within two pages (size 11 Arial font, single line spacing, 1" margins).

## Contact

If you require more information email: info@iaea2026.org

Host Organization | Supporting Partner
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The International Association for Educational Assessment (IAEA) offers a global forum for all those involved in all forms of educational assessment in primary or secondary schools, colleges or the workplace. Its members include examining bodies, university departments, research organizations and government agencies from more than 50 countries on all continents.